What Does My Wedding Planner Actually Do?

Weddings can be a time for a couple to realize all of their childhood dreams. From a young age many girls have pictures in their heads of fluffy dresses, flowing veils, and endless rows of flowers. While many couples start out trying to organize their wedding without help, the plans often get increasingly complicated and frustrating. There are some intricate details that can be handled wonderfully by a professional.

When Does the Planner need to get involved?

As soon as possible after you set your wedding date, a planner needs to be hired. Waiting could cost you the venues and clients you desire to use for your event. You may also save some money, as many places charge more for rush jobs on cakes, alterations, and reservations. Your wedding panning is your number one asset from day one.

The First Meeting

When you first meet with the chosen planner, be prepared with your budget ideas, venue ideas, and any pictures you have of cakes, flowers, and themes. Your consultation appointment will consist of giving your planner a clear understanding of your dream wedding. Your planner will ask questions to better understand the type of wedding and reception you would like to have. Once all the information has been organized, the planner will start putting together your wedding.

Venues, Invitations, Cakes and Open Bars

The invitations cannot go out until you have some of the details set up for the event. Your wedding planner know exactly what has to be done immediately, and what can wait. If your chosen venue is not available, the planner will help you choose a new date or find another place to hold the wedding. There may even be some ideas proposed that you had not been aware of. Your planner will know where to look. The first item on the to-do list is most likely the physical location of the ceremony and reception. Once this is reserved, you can inform people of your happy day. This is another item your planner can help you prepare. From simple invitations to custom designs, your planner will know where to get the best price and the most quality stationary. With a planner, there is no need to call 100 bakeries on your own. The professional will know exactly which bakery specializes in the type of cake you want. When making major choices about catering the reception and what to serve, your planner will be well aware of costs and how to make a little go a long way. An open bar is often a place where people tend to spend a lot of their food budget. Your planner will be able to find a way to help you fit it in or find a way to do without it. It will all come together before you know it.

Essentially, your wedding planner does everything from make calls to setting up appointments, and will be there the day of the event to make sure everything runs smoothly. While you could spend hours on the phone and running around town, a planner will significantly reduce the time spent on mundane tasks. Money spent on a planner often saves money on other things in the long run. Your planner will help you plan a beautiful day with unprecedented efficiency and put you at ease.

Hiring a Florida Wedding Planner Saves You Money

From the minute you say “I do”, wedding budget woes begin to creep into your head. Well, you have been planning this since you were about 5 years old right? In your head, there must be a way to coordinate your princess expectations with a realistic budget, or maybe you think budget shouldn’t apply to such a long awaited occasion. While the groom is simply trying to find a place to rent a tux, the bride is often busy trying to figure out how to put 1,000 candles in the trees without starting a forest fire. There is a way to save money and still have a dreamy wedding, without the fire, of course!

Time, Time, Time

It is unrealistic to think that you will have time to call and meet with every caterer, baker, and stationary printer in town. Think how much work you might miss having to run around and explore services. This costs you money, as well. The wedding planner will likely cost you less money since their techniques are more efficient when searching for the right services. The wedding planner already knows the strengths and weaknesses of the vendors they work with regularly. You will be matched up with the ones that compliment your wedding theme and budget. Save time, don’t miss work, and let the planner bring vendors to you.

Sometimes it’s Simply Who You Know

It is very important to understand that many vendors depend on weddings and other large events for the majority of their income. These people don’t overcharge you because they hate people, they really do have to feed their families just like you. When you call a caterer on your own, they will give you their standard fees and be done with you. When your wedding planner calls the caterer, something different may transpire. The caterer knows that the planner will send repeat business their way and it benefits both parties to offer more competitive rates in this situation. Let the popularity of your wedding planner work for you. The relationships your professionals has formed with vendors over the years could end up saving you hundreds of dollars.

Details and Extras

Sure, you have an idea and your wedding planner is bringing it to life. However, many wedding planners go above and beyond. Your wedding planner as seen it all. From lime green bridesmaid’s dress to pirate and football themed ceremonies, nothing will surprise your wedding planner. A good wedding planner learns from each event they plan. They remember details that make each occasion special and probably have a book of ideas just waiting to be used again. Your planner will know where to go to find the little things that really bring out the mood of your even, and where to find them at a good price. For example, maybe inexpensive lights can replace candles and present with the same effect.

Certain vendors may also throw in something extra that you weren’t expecting for the chance to earn your business. Your planner will know what is available and who to ask. You may end up with something special you never planned on for an excellent price.

Give a wedding planner the chance to show you what is available with their services. You won’t be wasting your time meeting with a professional wedding planner. Save the money for the honeymoon, hire a wedding planner to get the most out of your wedding budget. Your wedding, and your bank account, will be better for it.

3 Steps to Find the Perfect DJ for Your Wedding

Finding the perfect Dj is by far one of the most important aspects, of wedding planning, A bad DJ can turn your reception into a nightmare, so this is an important decision that should be made very carefully! Lets be honest, as a guest, one remembers the good times and how much FUN he/she had!
As a Professional DJ, careful and intricate planning must go into the wedding from start to finish, while instilling an amazing, unforgettable memory for the Bride and the Groom! Here are some proven steps that really work…

Step 1. The Search:
When searching for a Dj your wedding planner may recommend a DJ that they have personally worked with in the past. To be honest, that is not such a bad idea, but as a client you still want to make sure that their DJ is right for you. At this point, grabbing 3 to 5 more DJ’s would be the right route to go.

Step 2: The interview:
Once the pool of DJ’s is complete, the next step is to interview them. Some very important qualities to find out are
• Personality: Get to know the “DJ”. Make sure that the they have an outgoing and vibrant personality! You don’t want a dull DJ that will put everyone to sleep!

• Experience: Typically you want a Dj that has at least 3 years of experience. If they know what they are doing the DJ should guide in creating the perfect timeline!

• Portfolio/DJ resume: This is where you ask the DJ, “do you have anything to show?”. If the Dj is organized they should have videos, pictures, and a clean mix to show transitions and song selection.

Step 3: Appearance:
Do they treat meetings in a professional manner?
Are they well maintained/groomed?
Do they appear to be organized?
Do they have the “look” you expect in a DJ?

Finding the right DJ is not a simple task, but following these proven steps will assure your day is as perfect as you imagined!